An effective memo usually discusses a single topic.

A.Memo

B.Agenda

C.minute

D.email

To: All Company Employees

From: Greny Hawking, Chief of the Clerical Office

Date: September 27, 2009

Subject: A gentle reminder

Good afternoon, citizens of Synjones Corporation,

It has been impressed upon me the need for a gentle reminder regarding the sending and receiving of mail at our facility.

Any incoming mail should have the company name on it, in addition to the name of the actual recipient. Let me write that again this way: Any incoming mail should have the COMPANY NAME on it in addition to the NAME OF THE RECIPIENT. I'm not shouting at you, the large caps were added for emphasis. I only hope to stress the importance of this information on incoming mail because we have had instances where the post office has, in their ongoing effort to decrease mis-deliveries, returned mail intended for us to the sender because it lacked a company name. While we still receive mail for other companies in the building, the post office has returned invoices, statements and other materials intended for us due to a lack of a company name. So please emphasize all potential senders the importance of including our proud company name along with your own.

Conversely, we have witnessed some peculiar things while handling outgoing mail. Not wishing to draw undue attention to any particular individuals, let's just say matter of fact that it's okay to remove the backing of the mailing label and apply the sticky side to the top of the package that you are sending. Taping the label to the package defeats the intended purpose of the nice adhesive that's been placed there for us. The following formula has been tested and proven successful-, place contents into packaging, seal package, apply label with recipient information to the package face, and attach completed shipping form. If those steps can be followed, we can almost assure, barring any interference from God or human failure, that your goods will reach the desired location within the desired time.

Thank you as always for your cooperation.

To: All Staff

From: Melissa Witt, the Head Honcho

Date: June 1, 2009

Subject: New Memo Format Effective

In order to make interoffice communications easier, please adhere to the following guidelines for writing effective memos:

Clearly state the purpose of the memo in the subject line and in the first paragraph.

Keep language professional, simple and polite.

Use short sentences.

Use bullets if a lot of information is conveyed.

Proofread before sending.

Address the memo to the person(s) who will take action on the subject, and send copies to those who need to know about the action.

Attach additional information; Don't place it in the body of the memo if possible.

Please put this format into practice immediately. We appreciate your assistance in developing clear communications. If you have any questions, please don't hesitate to call me. Thank you.

P. S Thanks for your cooperation concerning the improvement of our incoming and outcoming mails, and I'm saying so on behalf of Mr. Hawking from the clerical office.

What is the most essential for each incoming mail according to the first memo？

A．Sealed stamp on the envelope

B．The name of the actual recipient

C．The company name added to the name of the recipient

D．The company name on it

A、Generally there is only one title in a memo.

B、Date is a must in a memo.

C、It's better to write a memo on company letterhead than on white paper.

D、A memo does not have a salutation.

A、address more than one topic

B、keep it brief and to the point

C、provide sufficient information

D、use visuals to display information

122 For every situation, several methods usually exist for effective communication to take place. Which of the following is least likely to be used for explaining to the team project planning guidelines？

A. project office memo

B. project office directive

C. project team meeting

D. formal report

E. counseling sessions

A project office memo

B project office directive

C project team meeting

D formal report

E counseling sessions

40 For every situation, several methods usually exist for effective communication to take place. Which of the following is least likely to be used for explaining to the team project planning guidelines？

A. project office memo

B. project office directive

C. project team meeting

D. formal report

E.counseling sessions

● Read the memo and advertisement below.

● Complete the order form. blow.

● Write a word, or phrase (in CAPITAL LETTERS) or a number on lines 41-45 on your Answer Sheet

Memo

To: Mr. Li

Message:

I saw this ad during my trip to Hong Kong. These thermometres are suitable for our greenhouse Please fill in the Order Form. and send it to the seller. We need 20 outdoor thermometres and 50 indoor thermometres. We'll pay by international money order.

Advertisement

* Outdoor thermometre MOdeI:WG-9X Price: USS 25 each

* Indoor thermometre ModeI:GA-4E Price: USS 23 each

Add: KBF Thermometre Company, 9, Green Road, Hong Kong

Tel: 67889636 Fax:67889637

Order Form

Item Model Qty Unit price Total

Outdoor thermometre WG-9X (41)______ US$28 (42) ______

(43) ______ GA-4E (44) ______ US$27 US$1350

Payment: (45) ______

(41)______

（填写适当形式的词汇）Recent developments in computer aided design have _____(able) us to produce more cost—effective magazines.

听力原文：M: Wendy, could you send a memo to all of our contract employees？

W: Absolutely. What's it about？

M: Management has decided on a new payment system. From now on, I'd like everyone to send us an invoice for their work based on the same format. I'll send you the invoice template to attach to the e-mail. This way, everyone's pay statements will look the same.

W: That's a great idea. I know there's been some confusion with that. I'll send a copy to the accounting department as well, just so they know that the memo's been sent.

What system is being changed？

A．Payment.

B．Retiring.

C．Hiring.

D．E-mail.