An office is the "brain" of a business.In an office, figures, lists and information are co

An office is the "brain" of a business. In an office, figures, lists and information are compiled which tell the managers or heads of the business what is happening in their shops or factories. These figures guide the managers【51】telling them what has happened and what is happening.

Information comes into an office in all sorts of【52】but the main items of information come

in regularly. It is part of the job of the clerks to collect and classify that information and to put it into a form. that is easily interpreted and understood. Offices collect information, then they【53】it.

This work of collection is common in an office from the sorting of mail every morning to the accountant's work in finding【54】the final figure for year's profit.【55】always requires the arrangement of the same kind of information, often into lists or columns. For this work, correctness, accuracy and speed, as in all office work, are essential.

There is no value,【56】, in collecting the figures【57】mean nothing.【58】are guides which should help us【59】decisions. The interpretation of information and of tables should tell us where success or【60】lies, where profit can be had and where【61】occur. On this kind of information and from the known figures, a choice is【62】and a series of such choices may make a policy.

A firm which has three factories may find,【63】. instance, from its figures, that one factory is losing money and a choice may lie between either a change of manager, a cut in production, an increase in production【64】closure of the factory. Whichever one of these decisions is taken becomes the policy. It is clear【65】a decision leading to a policy can only be as good【66】 the information【67】which it is based.

Consequently there is a constant search【68】more and more exact information. Managers will want to have all the necessary facts【69】they can make the best decision and it is normal for【70】to seek for more and more information.

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